ItmSUITE® - Introduction to basic configuration

Configuration steps from scratch

This section covers the basic configuration of itmSUITE® from scratch.(when no data is present) This includes:

1. Application settings
2. Company creation
3. License configuration
4. Admin user creation
5. Company creation
6. Company master data

It is recommended to perform the configuration in the order listed. For more information on how to perform each configuration step refer to the dedicated page.

Application settings

In General/System/Application Settings some key settings shall be defined.for the itmSUITE® environment To manage them first of all you shall access as a superadmin to the system. See the page Application Settings page for more details.

Other environment configurations, available under General/System, are the following:

Menu	Context	Description
General/System/Companies	Companies	It allows to create or update company information.
General/System/Help Editor	Help Editor	This allows to configure the help system with custom entries. Please refer to Help system page for more information on the help system.
General/System/License Info	Licenses	It allows to enter license keys to activate itmSUITE® modules and users for the companies..
General/System/User Management	Users	It allows to manage users.
General/System/Adm. Functions	N/A	This leads to a page where several administration functionalities are available. See Admin kit page for more information.
General/System/LM Settings	LDAP NTLM	It allows to setup LDAP, NTLM and NTLM2 configuration. See LDAP and NTLM page for more information.
General/System/Import from LDAP	Users	It allows to import users information from a LDAP server. See LDAP and NTLM page for more information.
General/System/OCE Setup	N/A	It allows to activate the OCE module.
General/System/Action Engine Setup	N/A	It allows to activate the Action engine component. See the dedicated page for more info.
General/System/Event Types	Event types	It allows to configure event types. See also Notifications management page.
General/System/Forced Notifications	Notifications	It allows to configure notifications. See also Notifications management page.
General/System/Access Log	Log info	It allows to access to system log info. See Log management page for more info.

Those above are advanced configurations which are usually skipped during the initial installation apart from those needed to execute the next two steps. They may be completed later.

Company creation

Now it is time to create a company. See the Company creation and the Company management pages for more details.

License configuration

The license to activate a company shall be configured to be able to complete its activation. As a superadmin use General/System/License Info to access license management features. If you have no license key, please contact your itmSUITE® distributor or direct account to acquire one. If you have no contacts, please write to info@itmsuite.eu. Additional licences for a specific company can be added later by one of its admins.

Admin creation

The next step is to define an admin for the created company. See the Admin user creation page for more details.

Company preparation

At this stage, the admin can update some company master data and settings which will be applied to the company environment.These are:

• company details (with General/Company/Company Info; see the Company information management page for more details;
• creation of managers (with General/System/User Management, see the Users and resources management page for more details) in charge of the next configuration steps;
• detailed rights configuration for managers (with General/Company/MURM, see the Manager User Rights Management page for more details) in charge of the next configuration steps.

Optionally, but probably later on, the admin could also need to update the following data.

Menu	Context	Description
General/System/Help Editor	Help Editor	This allows to configure the help system with custom entries. Please refer to Help system page for more information on the help system.
General/System/License Info	Licenses	It allows to enter license keys to activate itmSUITE® modules and users for the companies. The licenses can be managed only for the administered company.
General/System/User Management	Users	It allows to manage users (only for the administered company).
General/System/Forced Notifications	Notifications	It allows to configure notifications for the administered company. See also Notifications management page.
General/System/Admin kit	N/A	It allows to launch administration functionalities and utilities. See Admin kit page for more information.
General/Company/Company Info	Companies	It allows to complete and update the company information. See the Company management page for more details.
General/Company/MURM	MURM	It allows to manage managers rights. See the MURM management page for more details.
General/Company/MDM	MDMM	It allows to manage some master data grants. See the MDMM management page for more details.
General/Company/Forced Views	Views	It allows to configure and force the visibility of Views. See also the Views management page.
General/Company/Personal Options	Personal options	It allows to define settings for personal options pages. See also Personal options page.

Company master data

Once the above preliminary configuration are completed, a manager may finalize the configuration of the company. Most of master data are subject to grant management for managers via MURM (see MURM management). Therefore, verify that the manager in charge of the following configuration has grants to update the master data.

The master data to be finalized may be the following.

Menu	Context	Description
General/System/User Management	Users	It allows to manage users (only for the administered company).
General/Company/Event Types	Event types	It allows to configure event types. See also Notifications management page.
General/Company/Forced Notifications	Notifications	It allows to configure notifications for the administered company. See also Notifications management page.
General/System/Admin kit	itmSUITE®	It allows to launch administration functionalities and utilities. See Admin kit page for more information.
General/Company/MDMM	MDMM	It allows to manage some master data grants. See the MDMM management page for more details.
General/Company/Forced Views	Views	It allows to configure and force the visibility of Views. See also the Views management page.
General/Company/Personal Options	Personal options	It allows to define settings for personal options pages. See also Personal options page.
General/Company/Address Types	Addresses	It allows to define Address Type records. Address Type is used for the categorization of the address information used in clients, suppliers and resources.
General/Company/Countries	Countries	It allows to the available records for Country, a filed used in addresses information. Input all the countries to which clients, suppliers, resources and companies may have addresses referring to (including the addresses of their bank accounts).
General/Company/Client Types	Clients	It allows to define Client Type records. Client Type is used for the categorization and filtering of clients.
General/Company/Contact Types	Contacts	It allows to define Contact Type records. Contact Type is used for the categorization of contacts, who are used in clients and suppliers.
General/Company/Currencies	Currencies	It allows to define Currency records.Currencies are used in companies, sales contracts, purchase contracts, projects and services to define the currency they refer to. See Multi currency management for more details.
General/Company/Currency Rates	Currencies	It allows to enter the currencies exchange rates in time. See Multi currency management for more details.
General/Company/Working Calendar	Companies	It allows to define the company working days calendar for a company.
General/Company/Print Descriptors	Charging	It allows to define, the templates for invoices, invoice attachments, credit notes and timesheet attachments for a particular business language. See Multi language management.
General/Company/Labour Units	Timesheets	It allows to define the corresponding number of working hours in a working day for the company. This is needed to convert hours in days as it is possible to submit either in timesheets.
General/Company/Business Languages	itmSUITE®	It allows to define the business languages which are made available for multi lingual data. See Multi language management.
General/Company/Application Languages	itmSUITE®	It allows to enter the files containing all the definitions used by itmSUITE® for each application languages. See Multi language management.
General/Company/Locations	Timesheets	It allows to enter the locations from where the work done can be declared (in timesheets).

Now everything is ready to start the specific modules configuration (see the core and complementary modules configuration steps).

Configuration steps with the default database installed

itmSUITE® installation pacakge is provided with an initial configuration corresponding to a demo environment, It is still recommended to go through the configuration steps described in the previous paragraph in order to get acquainted with the demo environment content and to change configurations according to the needs.