Incident Management

Incident Management process is supported by a SM workflow cartridge that enables the execution of the process according to the ITIL and ISO/IEC 20000 guidelines.

Of course the preconfigured process (the workflow cartridge) is just an accelerator and the tuning / completion of the initial configuration will still be required. To this aim, the Workflow Engine guide may be useful.

Operational model

The preconfigured process has the objective to facilitate and support the resolution of incidents or the provision of workarounds. At the core of the process configuration is the following operational model.

Incident Management operational model

The requester requires to open an incident by contacting the service desk. One of the members of the service desk takes the request in charge,

becoming the owner of it, and starts to manage it. The owner may find a workaround and/or solution for the incident and, therefore, may close it. Alternatively, the owner may not be able to find any solution or workaround and may need to involve technical staff to investigate and find it. In such a case, he/she will route to the technical staff the incident, still remaining accountable for it. In other words, the service desk alwasy acts as a single point of contact (SPOC) for the requester.

Roles

For this process, the following organizational roles are defined:

Organizational role	Description	itmSUITE® role mapping
Requester	Opens incidents on behalf of himself/herself or for a third party Monitors the resolution of the incidents Confirms that the incident is closed	This role is mapped on a system resource with user of user type "Requester". The login identifier of this user is "FinalUser".
Service desk member	Also known as First Line Support, it is the Single Point of Contact (SPOC) for the requester This group receives the notifications of all the incidents opened	Services/Add New refers to the functionality Add New available as a menu item in the submenu Services.
Cervice desk managerommands	Bold	Delete refers to the application command Delete.
Incident owner	Offers initial support and attempts to resolve the Incident Activates escalation/ routing/ requests Checks the implemented resolutions with the User and closes the Incident Owner of the Incident Ticket	Name refers to the field Name.
Vechnical team member	"Brackets"	"Henry" refers to the content Henry of a field, for example Name.
Technical team manager	Italic and underlined	Options refers to the section or tab Options of a form.
Service manager	Bold and underlined	Relevant text.